Psych-ZSFG-Adult-AHP

Full Time

78274BR

Job Summary

The Division Administrator (DA) of the Alliance Health Project (AHP) is accountable for all daily aspects of program management, fiscal management, contracts and grants administration, personnel management, and facilities management. The DA participates on the management team and provides leadership, support, and an administrative infrastructure for the Division and its programs; develops and implements strategic planning to further AHP's expanded mission, in research, teaching, and client care.

The DA supervises the Fiscal and Administrative Operations Unit, comprised of two direct report and three indirect report UCSF staff. This staff handles fiscal, personnel, contract, purchasing, operations and information systems and data oversight for all programs. The DA has final responsiblity for an annual budget of $13.7 million and manages 52 projects with four different budget periods. The DA will spend the majority of her/his time supervising, improving, modifying, problem-solving or maintaining workflow and systems that their staff work within.

The DA is instrumental in facilitating Alliance Health Project (AHP) to continue its range of HIV and LGBTQ+ care services.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (https://tcs.ucop.edu/non-academic-titles)

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

Alliance Health Project (AHP) is one of six clinical divisions, and several research programs that comprise Zuckerberg San Francisco General Hospital and Trauma Center (ZSFG) Psychiatry, the second largest of 19 clinical departments at ZSFG. The mission of the AHP is to support the mental health and wellness of the lesbian, gay, bisexual, transgender, queer and HIV-affected communities in constructing healthy and meaningful lives. AHP is one of the oldest HIV organizations in the world and a leader in the field of HIV and mental health and behavioral health services focused on both HIV care and HIV prevention. AHP provides psychotherapy, substance use counseling, case management, support groups, psychiatry, sexual health services, clinical traineeship, and provider education and training. Our multi-disciplinary staff are a client-centered, collaborative, harm reduction-oriented team. AHP has continued to grow as a community-based clinic by anticipating and addressing the changing needs of our LGBTQ+ and HIV community members for more than 40 years. Our process of continuous improvement of service to our community includes a strong focus on cultural humility and anti-racist service provision.

AHP has an annual budget of $13.7 million from Federal, State and City contracts and grants, private foundations, individual donors, recharge operations, and an endowment, totaling 52 projects; 80 full and part time staff, 8 clinical interns and over 100 volunteers per annum.

Required Qualifications

• Bachelor's degree in business administration, accounting, finance or related field and minimum of six years' experience, including at least five in a supervisory/lead role in financial management, budget development and/or research contracts and grants administration or equivalent combination of education, course work and experience in a university setting.
• Prior management experience required.
• Experience with DEI principles and prior experience applying them in the work setting.
• Three years working knowledge of finance and fund accounting.
• Three years working knowledge of collective bargaining agreements.
• In-depth knowledge of accounting policies and procedures including those related to cost accounting standards, internal controls, OMB Uniform Guidance and SAS 115.
• Strong working knowledge in contracts and grants
• Knowledge of UCSF Government Business Contracts, Research Management Services.
• Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and personnel management under labor contract(s) and personnel policy.
• Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and accounting and payroll.
• Broad knowledge of common organization-specific and other computer application programs.
• Strong verbal and written communication skills; ability to influence / persuade all levels of staff.
• Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner.
• Skills to work collaboratively with other locations.
• Proven skills to quickly evaluate complex issues and identify multiple options for resolution.
• Demonstrated management and conflict resolution skills to effectively lead and motivate others.
• Advanced proficiency with Microsoft Office, especially Excel, and database software, preferably Access.
• Excellent organizational, analytical, and demonstrated project management abilities.

Preferred Qualifications

• Master's degree in business, healthcare administration or related field.
• Prior work experience with HIV, LGBTQ+, and BIPOC communities.
• Prior UCSF, other UC campus experience or CCSF experience.
• Knowledge of UCSF Government Business Contracts, Research Management Services.
• UCSF Fund Accounting/UC Path and financial systems, UCSF Personnel policies, or ZSFG Accounting Administration and State of California Board of Control policies & procedures.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

000547 ADMIN MGR 1

Job Category

Accounting / Finance, Professional (Non-Clinical), Professional and Managerial, Supervisory / Management

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Mission Center Building (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday - Friday, 8:30am-5pm