At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Berkeley Regional Services (BRS) is comprised of five (5) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (4 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.

Social Sciences, Arts & Humanities, ORUs & SpAce Sciences Lab, UndergRaduate Studies, ChEmistry (SHARE)- is part of Berkeley Regional Services, within the division of the Vice Chancellor for Administration. Our mission at SHARE is simple. We aim to provide the Human Resources, Research Administration, Purchasing & Reimbursement services that departments and ORUs in our region require - in a timely and efficient manner, with minimal hand-offs and a culture of collaborative improvement.

We will work hard to establish relationships with you as well as processes and services that will create a productive environment in support of the university's mission of excellence in teaching and research.

The First Review Date for this job is: April 11, 2024

Provides analytical and financial support in processing grant proposals, contract and grant administration, and budget development, including pre-award proposal initiatives, management of funds post-award, and closeout activities for federal, state, local and private sponsors. Involves activities associated with forecasting, planning, and managing of research portfolios by performing some or all of the following: coordinating and identifying and developing and/or presenting proposals, contracts and other agreements; reviewing proposals to ensure institutional compliance; negotiating, administering and monitoring contract and grant awards, including compliance with regulations, terms and conditions; financial management and reporting; and sub award/subcontract issuance and administration.

* Organizes, plans, establishes and monitors scal budget control of contracts and grants administration, gifts, endowments, and privately funded projects for faculty research programs.

* Ensures complete and accurate collection of research administration at all stages of the contract and grant life cycle.

* Provides standard nancial reports and projections for contracts and grants of moderate complexity.

* Independently serves as the primary faculty liaison, assisting Principal Investigators (PI) with the development of moderately complex contract and grant proposals including reviewing RFP and drafting summary of content, gathering data and responding to requests for information; researching and compiling information required; and developing proposal budgets.

* Prepares support documentation as required by proposal guidelines and coordinates proposal submissions with Sponsored Projects Oce.

* Independently analyzes transactions to identify and resolve discrepancies, to identify potential overdrafts and to resolve and prevent overdrafts going forward.

* For research funds, assures all transactions are in accordance with campus policy and agency requirements.

* Coordinates hiring of research personnel and tracking of their transactions to ensure they are on the correct chartstring, and submits Funding Entry and Direct Retro templates in UCPath for these transactions.

* Provides advice and counsel regarding sponsored projects administration, including compliance regulations, to Department Administrators and PIs.

* Participates in training/educational sessions designed to increase knowledge of professional research administration concepts and practices, and BRS, University, and/or funding agency processes and policies.

* Assists in support of audits as directed by senior sta.

Education and Training

• Bachelor's degree in a related area and/or equivalent experience/training
• A minimum of three years of experience working with federal and state contracts and grants fiscal policies and procedures or an equivalent combination of education and experience.

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• Requires extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies and to interpret policy for others.
• Experienced with all types of award mechanisms, including grants, contracts, subcontracts, and cooperative agreements.
• Stays current on compliance regulations in all areas of research administration.
• Extensive knowledge in research pre-award administration, proposal preparation/submission processes; institutions of higher education fiscal policies/procedures and with the Berkeley Financial System (BFS.)
• Ability to communicate clearly verbally and in writing to multiple constituencies.
• Advanced skills using Microsoft Office and common desktop/web applications.
• Knowledge of OMB Uniform Guidance, Federal Acquisition Regulations, and principles of cost accounting standards, including allowability, allocability, and reasonableness.
• Competency with federal cost bulletins, campus policies, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates, and other complex concepts in research administration.
• Ability to manage high volume and complex transactions and to work in a fast-paced environment with overlapping deadlines and short lead times while maintaining a high level of attention to detail, and ability of work with a high degree of accuracy.
• Demonstrated experience managing complex financial accounts and funds, including cost projections and budgeting, ability to perform high level financial analysis and customized reporting.
• Requires independent judgment and strong organization and communication skills and customer service focus.
• Ability to mentor and assist a staff of RAs in all aspects of pre-and post-award accounting and research administration according to campus policies and procedures.

• This is a 100% Career position with full benefits.
• Exempt and paid monthly.
• This position is eligible for 100% remote work.
• This is not a visa opportunity.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $77,000 - $84,000 annually

To apply, please submit your resume and cover letter.

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.