Govt & Bus Contract Admin

Full Time

76911BR

Job Summary

Subcontract Officers provide support to the UCSF research community by preparing, negotiating, and monitoring a full array of subcontracts under federal, non-profit, and industry sponsored awards. Subcontract Officers are eligible to receive delegated signing authority after completion of training and demonstration of requisite knowledge and skills, and will operate as the delegated signing authority to issue subcontracts on behalf of the University and complete financial transactions in the University purchasing system.

This role will advise, educate and assist the UCSF research community, including department administrators, principal investigators, and other RMS staff regarding institutional policies and processes related to subcontracts. Interpret and explain subaward provisions and terms to the UCSF research community including department administrators, principal investigators, and RMS staff. Consult with department administrators, principal investigators, and RMS staff to resolve issues as needed throughout the course of the subaward preparation and execution process. Interact respectfully and professionally with the UCSF research community and subrecipients to build strong ongoing collaborative relationships. Participate actively in quality, process improvement, and reengineering efforts with an emphasis on continuous improvement and best practices.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

The Office of Sponsored Research is an advocate for all researchers at UCSF and provides them with comprehensive pre-award services. The OSR, a $23M operation, is comprised of eleven shared service teams, including 151 Proposal and Grants Specialist and Officers, Contract and Award Specialists and Officers, Associates, and Assistant Team Managers and Team Managers supporting 2000+ faculty, and is responsible for all pre-award grant activity for the campus

Required Qualifications

• Bachelor's degree in related area and minimum of 3 years of experience/ or equivalent experience / training and/or a combination of education and experience that demonstrates the necessary level of analytical, problem-solving, initiative, judgment, decision-making, organizational and communications skills.
• Demonstrated knowledge of effective grant funding processes, procedures, and techniques
• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsor guidelines.
• Ability to manage significant volume of transactions and manage time independently.
• Ability to perform complex financial and contract analysis and customized reporting.
• Ability to provide high quality customer service. Maintain professional communication with faculty, campus administrators and industry sponsor representatives by providing regular status updates. Responds to voicemails, emails, and other correspondence in a timely fashion. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas.

Preferred Qualifications

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated knowledge of procurement systems and processes in a university setting as it relates to subcontracts and subcontract financial and regulatory compliance.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

006206 RSCH ADM 3

Job Category

Professional (Non-Clinical), Professional and Managerial, Research and Scientific

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Flexible (combination of onsite and remote work), Mission Bay (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday to Friday; 8am - 5pm