THIS RECRUITMENT WILL REMAIN OPEN UNTIL FILLED.

This position works remotely requiring a telecommuting agreement and adherence to the UCSC Telecommuting/Remote Work Guidelines. The employee shall be available in a full-time capacity during assigned telecommuting work hours (specific hours to be discussed with supervisor). While telecommuting/remote working, the employee is responsible for ensuring a worksite environment suitable for accomplishing their regular job duties during scheduled hours of work and, if applicable, arranging for dependent care just as they would if they were working at the regular UCSC worksite.

NO VISA SPONSORSHIP IS AVAILABLE FOR THIS POSITION.

NOTIFICATIONS

The University of California has implemented a Vaccination Policy covering all employees. Employees, including new hires, are required to comply with any applicable policies relating to the University of California's COVID-19 vaccine program.

HOW TO APPLY

For full consideration, applicants should attach their resume and cover letter when applying for a job opening. For guidance related to the application process or if you are experiencing difficulties when applying, please review the Applicant Resources on our Talent Acquisition website.

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INITIAL REVIEW DATE (IRD)

Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. Materials submitted after the IRD will ONLY be forwarded at the request of the hiring unit. To ensure your application is routed for consideration, submit your materials before 11:59 p.m. on the IRD. Talent Acquisition cannot accept application materials outside of the jobs portal, and is unable to update submitted applications on an applicant's behalf, or forward communications to the hiring units. For more information about the IRD and the applicant review process, view this link.

The IRD for this job is: 09-25-2023

ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.

DEPARTMENT OVERVIEW

The Smarter Balanced Assessment Consortium (SBAC) is a public agency supported by 13 members (states and territories). Through the work of thousands of educators, Smarter Balanced created an online assessment system aligned to the Common Core State Standards (CCSS), as well as tools for educators to improve teaching and learning. Smarter Balanced is housed at the University of California Santa Cruz (UCSC) Silicon Valley Extension.

SBAC's work is guided by the belief that a high-quality assessment system can provide information and tools for teachers and schools to improve instruction and help students succeed - regardless of disability, language, or subgroup. We involve experienced educators, researchers, state and local policymakers, and community groups working together in a transparent and consensus-driven process.

Smarter Balanced staff have a profound commitment to UCSC's Principles of Community including embracing diversity, equity, and inclusion.

UCSC Extension provides professional training that reflects the academic rigor of the University of California and the hands-on, roll-up-your-shirtsleeves practicality of Silicon Valley culture. Developed with guidance from key industry leaders and academic experts, our certificate programs match the economic demand of your industry, from engineering to business, education to bioscience. The University of California reviews and approves UCSC Extension courses and programs for academic content, merit, and instructor qualifications. Many of our courses may be applied toward degree programs or may be eligible for professional certificates and licenses.

More information can be found at https://smarterbalanced.org

JOB SUMMARY

The Executive Administrator provides critical high-level administrative oversight of EPO operations in Smarter Balanced. The incumbent serves as a key advisor overseeing administrative services while helping to establish strategic goals, operational objectives, and work plans. The Executive Administrator delegates assignments across the organization related to operations and planning and is responsible for preparing, administering, and directing resources. Success in this role requires ingenuity, discretion, and flexibility.

APPOINTMENT INFORMATION

Budgeted Salary: $74,300 - $98,285/year. Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is required to post a reasonable estimate of the compensation for this role. The salary shown above is the budgeted amount the University reasonably expects to pay and the salary extended should not exceed this posted amount.

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day

Employee Classification: Career appointment

Job End Date: None

Work Location: Remote

Union Representation: Non-Represented

Job Code Classification: 007377 (ADMIN OFCR 3)

Travel: Up to 25% of the time

JOB DUTIES

35% - Administrative Operations

• Oversees, plans, and administers a range of operations for the EPO.
• Engages in strategic planning and serves as a key advisor to executives.
• Provides critical and high-level operational support and oversees resource management for EPO unit.
• Makes decisions in support of the Executive and has authority over executive resources including processes and unit procedures.
• May have oversight of and provide direction to other staff in support of organization-wide projects.
• Collaborates and provides support for business development and external relations as needed.
• Provides guidance and expertise in developing techniques and processes for the unit.
• Makes recommendations on maintaining and strengthening internal controls to protect University resources.
• Interprets related policies and advises the executive accordingly.

25% - Executive Projects

• Responsible for providing analyses for budgetary, financial, operational, and resource projects.
• Oversees, coordinates and provides guidance to administrative and events staff to ensure smooth operations of events and administrative functions.

25% - Communications

• Engages with a broad range of constituents both internal and external to the organization.

15% - General Administration

• Develops and prepares budgets, financial and other reports which may be complex.
• Assists in the design of organizational content, prepares documents, and correspondence to internal and external organizational constituents as needed.

REQUIRED QUALIFICATIONS

• Bachelor's degree in related area and / or equivalent experience / training.
• Working knowledge of decision-making in support of an executive-level unit.
• Excellent verbal and written communication skills, active listening, critical thinking, multi-tasking, and time management skills.
• Excellent organizational skills, project management, fluctuating workloads, and multiple assignments with ongoing demanding timelines.
• Ability to use sound judgment in responding to issues and concerns.
• Ability to use discretion and maintain confidentiality.
• Ability to work cooperatively in a team environment and to develop a lasting working relationship.
• Experience interacting with high-level constituents.
• Experience providing guidance to administrative team.
• Knowledge of a variety of administrative operational activities such as event planning, website design, and accounting.
• Proficient working knowledge of Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint).
• Strong skills in short-term planning, analysis, problem-solving, and customer service.
• Demonstrated commitment to principles of diversity, equity and inclusion in higher education and the workplace.
• Experience ensuring that organizational practices, services, and behaviors support and promote diversity among staff.
• Minimum of 5 years of relevant experience in personnel or academic administration.
• Minimum of 5 years supporting an executive-level unit.

PREFERRED QUALIFICATIONS

• Thorough knowledge of university rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management.
• Knowledge of common University-specific computer application programs. Advanced knowledge of common University-specific computer application programs.

SPECIAL CONDITIONS OF EMPLOYMENT

• Selected candidate will be required to pass a pre-employment criminal history background check.
• Ability to work long periods of time at a computer with or without accommodation.
• Must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.
• Ability to work overtime including evenings, nights, weekends and holidays to meet operational needs, and work an alternate work schedule shift as required.
• Selected candidate will be required to complete training within established time frames as directed including UC compliance training.
• Ability to travel nationally.
• Ability to maintain appearance and conduct suitable for working in a professional setting.

SAFETY STATEMENT

All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.

EEO/AA

The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.