• Analyzes and organizes office operations and procedures such as bookkeeping, preparation of payrolls, personnel, information management, filing systems, requisition of supplies, and other clerical services.
• Maximizes office productivity through proficient use of appropriate software applications such as Micro Soft Office and Excel.
• Manages paper flow of work orders from sales reps and assists with dispatching technicians to job locations for timely completion of work at job site.
• Establishes uniform correspondence procedures and style practices consistent with Cosco’s bidding procedures.
• Using the accounting software Great Plains the service administrator opens new jobs, sets up change orders, appropriately bills or invoices clients for work completed and closes jobs for final disposition.
• Prepares activities reports for management regarding service and contract billings, job bids sent out, invoices processed, etc.
• Maintains contact with customers and outside vendors and responds to inquiries when management and sales personnel are not available.

Minimum Qualifications:

• Five (5) or more years experience in an administrative role working in the fire life safety / construction industry
• Excellent oral and written communication skills.
• Proven ability to work in Excel software by creating worksheets and writing simple formulas necessary to manipulate data.
• Outlook proficiency
• Must be experienced in using Great Plains accounting software.
• High volume invoicing experience
• Ability to work well independently as well as be a team player.
• Must successfully complete an employment background investigation and drug
  screening.