Senior Contract and Grants Administrator
Irvine, CA 
Posted 4 days ago
Job Description

Updated: Jul 4, 2022
Location: Irvine-Campus
Job Type:
Department: Pathology

Job Opening ID: 38626
Reports To: Management Services Officer/Supervisor
Working Title: Senior Contract and Grants Administrator
Department: Pathology
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 006206
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F
Employee Class: Career
Position Summary:
The Department of Pathology & Laboratory Medicine at UC Irvine Health School of Medicine is dedicated to the diagnosis and understanding of human diseases through biomedical and clinical research. The department's research programs are located in laboratories at UC Irvine Medical Center and on the Irvine campus. They are supported by funding from the National Institutes of Health (NIH) and other extramural sources.
Uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards, and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Completes and approves transactions for signature by manager or other authorized institutional official. Works on complex proposals and awards that may involve multiple investigators and / or multiple sub awards. Guides less experienced staff. Central Role (CR): Is eligible for delegated signature authority (may vary by campus). Department Role (DR): Typically works on complex proposals such as grants / contracts which require task budgets, option years, multiple investigators and multiple sub awards. In addition, will be responsible for Post Award Administration: Independently control financial and budgetary transactions for federal, state, and private contracts and grants. Perform financial analysis, prepare budgetary and financial reports, and determine appropriate courses of action to stay within cost and schedule commitments. Responsible for compliance with federal (Uniform Guidance and CAS) and agency specific policies. Organize and maintain proposal and associated financial files for funding associated with assigned PIs. Ensure compliance with all granting agency guidelines or UC policies and procedures. Independently responsible for the administration, accounting, reconciliation, and reporting of assigned contracts. Review & analyze changes in University, Federal and agency-specific guidelines for applicability to current contract and grant awards and contracts. Disseminate information to appropriate faculty and staff and provide direction as to changes in procedures to assure compliance. Interact with campus or agency personnel when necessary to resolve unclear areas of policy. Perform year-end financial closing functions for all assigned contracts and grants. Thorough planning and analysis, maintain a positive balance in all contracts. Take corrective actions as needed. Responsible for ensuring all financial records required for contracts and grants are complete, accurate and maintained for accounting and auditing purposes. Respond to audit inquiries and facilitate actions necessary during audit reviews.
Compensation Range:
$28.35 - $41.52
Department Website:
5 to 7 years.
Bachelor's degree in related area and / or equivalent experience / training.
Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to funding sponsors guidelines. Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to manage significant volume of transactions. Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc. Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles. Ability to perform complex financial analysis and customized reporting. Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of effective grant funding processes, procedures and techniques.
Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
  • Background Check and Live Scan
  • Legal Right to work in the United States
  • Vaccination Policies
  • Smoking and Tobacco Policy
  • Drug Free Environment
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
  • California Child Abuse and Neglect Reporting Act
  • E-Verify
  • Pre-Placement Health Evaluation
Details of each policy may be reviewed by visiting the following page -

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or

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University of California, Irvine Office of Equal Opportunity and Diversity (OEOD) (949) 824-5594


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
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