Facilities Manager

Real Estate

Full Time

77946BR

Job Summary

Uses advanced concepts to implement and coordinates building management procedures and space planning activities which require specialized consideration such as laboratories with special circumstances (e.g., special ventilation, or use of hazardous materials) or coordination of activities with multiple building occupants / departments. Facilitates and collaborates with management on the design and planning for space allocation. Applies extensive knowledge of organization buildings, infrastructure, policies and procedures. Determines methods and procedures on new assignments. May mentor and train peers and supporting staff members. Supervise part time engineer.

The Facilities Manager is responsible for the day-to-day facilities management of leased and P3 properties occupied by UCSF departments.

Under the direction of the Senior (Sr.) Facilities Manager, individual provides and is accountable for day to day facilities management activities including maintaining landlord tenant relations; physical and financial facilities planning for leased properties; coordination of alterations and repairs and maintenance of HVAC, security, and other building systems; and of janitorial and hazardous materials services; and day to day resolution and coordination of property management and facilities issues in leased sites.

This position provides day to day facilities management for China Basin Buildings, Laurel Heights, 499 Illinois, Sandler Building, Pritzker Building, The Exchange and other locations, as assigned, and will manage minor repairs and construction. The individual is a primary contact for Campus and Health units in assigned sites providing direction and advice for facilities issues. The department is increasing its activities in this area because of the continued expansion into leased facilities. This position is a professional liaison between property owner, occupants, technical experts, and others related to leased property facilities operations.

Work is assigned and reviewed by Sr. Facilities Manager at one-on-one meetings. The Facilities Manager usually works independently with little direct day to day supervision and must manage own workload and set priorities to resolve many ongoing projects at various stages of completion.

The Facilities Manager must maintain a professional demeanor while resolving adversarial issues related to landlord tenant relations, matters of confidentiality and customer service. Must work independently to analyze problems, develop appropriate solutions, analyze financial requirements, ensure compliance with lease agreement obligations, and make recommendations to Sr. Facilities Manager and others including department chairs and senior executives, for appropriate course of action. Must be creative in developing options for problem resolution while complying with contract provisions, UC policies and union agreements.

The Facilities Manager must respond to phone calls/messages, memos and notices from tenants and landlords and successfully research, analyze and resolve conflicts concerning responsibility for repairs, maintenance, and costs in leased facilities. The individual must coordinate contractors, collect information on various options, request pricing and make specific recommendations for problem clarification and resolution. Establishes and maintains relationships with landlord, vendors, and tenant contracts.

The Facilities Manager coordinates vendors' activities with Property Managers in leased facilities. Responsible for ensuring proper locks, keys, director listings and signs are ordered. Facilities Manager selects vendors and acquires services for maintenance, repairs, and improvement projects such as painting, carpeting, outlet installation, plumbing electrical and HVAC repairs, etc. Oversees and coordinates work as required.

The Facilities Manager also maintains and updates operating costs for facilities and runs reports and projections as needed.

The final salary and offer components are subject to additional approvals based on UC policy.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search

Please note: An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit:

Department Description

The organization of UCSF Real Estate is focused on the development, planning, delivery and management of physical space for UCSF. Key responsibilities include a unified approach to oversee the active UCSF growth planned on a multi-site campus and to manage the complex metropolitan environments affecting capital assets and projects and efforts to align municipal challenges with maximum effectiveness in support of the UCSF mission.

The department serves to provide the following services, which includes:

• Building Permit Services: responsible for issuing, maintaining and tracking permits for all construction, alterations, additions, repairs, and demolitions, along with inspecting all building projects to assure compliance with the UC & California Building Standards Code.
• Business Intelligence: provides integrated technological products and services in support of the UCSF Real Estate mission including Space Analytics, Geographic Information Systems (GIS), Project Management Information Systems (PMIS) and document management.
• Campus Planning: responsible for all UCSF Campus and Medical Center Physical Planning, Space and Capital Planning. Provides professional planning services that guide the physical development of the campus and assists in strategic development and improvements of buildings and space to support UCSF's mission of research, teaching, health care, and public service. The department maintains the Long-Range Development Plan (LRDP) for UCSF campus sites, develops land use plans, site and new facility evaluation, and conducts environmental analysis to comply with the California Environmental Quality Act (CEQA). Assess campus space needs and requirements, and annually updates the campus Capital Improvement Program that draws upon state, non-state, and campus discretionary resources to fund capital projects.
• Design & Construction manages the execution of the UCSF capital plan and provides project management services to those embarking on capital construction and real estate renovation projects for UCSF projects. Planners, designers, administrators, contractors, inspectors, and others work together to meet the needs of UCSF clients.

• Finance, Administrative and Operations Services provides financial, HR and administrative management and support services for all UCSF Real Estate functions
• Real Estate Services: overseas UCSF's real estate portfolio and structures and negotiates commercial real estate transactions for Campus and Medical Center real estate. This includes acquisition, disposition, development and provides asset management services for over one million square feet of leased office, laboratory, medical, clinic, and residential space.

UCSF Real Estate includes approximately 154 UCSF and contract personnel; operating/recharge budgets of more than $60M per year; current year capital project expenditures of $208M; and oversight and responsibility for a $9.7B long-range capital development plan.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 5+ years of related experience
• Must have experience in project management and experience in tenant improvement work.
• Advanced knowledge in the areas of building space planning, codes, capacity, security, fire safety, organization and departmental principles and procedures involved in risk assessment and evaluating risks as to likelihood and consequences.
• Advanced interpersonal and communication skills.
• Advanced skills in working collaboratively and influencing others.
• Advanced skill to multi-task and effectively prioritize large project work.
• Must be effective working within a large institutional organization with the ability to negotiate calmly and effectively.
• Must exercise judgement and analytical abilities.

Preferred Qualifications

• Architecture or engineering degree preferred.
• Advanced knowledge of architectural or engineering concepts.
• Advanced knowledge and skill regarding specialized research needs in space planning and advanced skill to effectively translate needs to professional architects and engineers.
• Knowledge of University administration.
• Must be familiar with all phases of the real estate development process.
• Knowledge or word processing, spreadsheet and database systems are needed to perform the duties of this position.
• Advanced skills to assess processes or services to make improvements and in project management.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

005196 FAC MGT SPEC 4

Job Category

Facilities & Custodial, Professional (Non-Clinical), Professional and Managerial, Project Management, Real Estate Services

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Minnesota Street (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

Monday to Friday, 8am to 5pm